7. DISCUSSION OF PROPOSAL BY DIVISION PRESIDENTS
FOR REORGANIZATION OF THE BUREAU
Prof. Jortner introduced the subject by noting that an annual
meeting of the Division Presidents, with participation by the
Secretary General, is required by the Bylaws. The meeting last
November was an extraordinary meeting called to discuss a proposal
by Prof. Leigh for reorganization of the Bureau. Dr. Becker noted
that he was not present at this meeting but that he had been
asked by the Executive Committee to prepare a summary discussion
paper for the Bureau. The discussion paper reviews the history
of the proposals by Prof. Leigh. The report from the meeting
of Division Presidents was distributed to the members of the
SDIC and relevant recommendations were incorporated in the report
of the SDIC. The recommendations of the Presidents' meeting regarding
greater responsibility for the individual Bureau members have
been incorporated in the recommendations of CPEC. Comments were
made that both the Presidents meeting and the analysis of the
Report by the Secretary General had been valuable as part of
the process of developing the SDIC proposals and the report of
CPEC.
Subsequent discussion concerned the function and purpose of
the Division Presidents meeting. The meeting is seen as a valuable
opportunity to discuss interdivisional projects. The comment
was made that the relegation of scientific matters to the Division
Presidents meeting should be avoided. The addition of a regular
item to future Bureau meetings of a review of the scientific
program of one or more Divisions was proposed. One of the major
functions of the Division Presidents meeting is to discuss implementation
details that are inappropriate for discussion by the full Bureau.
It was noted that the meeting on Friday had clarified a number
of operational details about the SDIC and CPEC proposals. It
was suggested that a summary of the Division Presidents meeting
should in future be provided to the Bureau. The Executive Director
was asked to arrange future Bureau Agendas to allow at least
an oral presentation by the Chairman of the meeting of Division
Presidents. The comment was made that consideration should be
given to a bylaw change to have the meeting of Division Presidents
chaired by a person from outside the Divisions.
It was noted that the Secretary General's discussion paper
included the comment that it might be useful to appoint Bureau
members to the Standing Committees. There was also discussion
of the value of Bureau members attending Division or Commission
meetings during the General Assembly. This proposal was seen
as being especially valuable in the case of IDCNS. It was felt
that implementation of these suggestions should wait until after
the reorganization has been implemented.
The President asked the Secretary General to develop, in consultation
with the Division Presidents, a document regarding the structure
and purpose of the annual Division Presidents meeting.
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