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Minutes of 71st Bureau
26-27 September 1998, Frankfurt, Germany


15. FUTURE GENERAL ASSEMBLIES AND CONGRESSES

15.1. 40TH GENERAL ASSEMBLY AND 37TH CONGRESS (BERLIN, 1999)

Prof. Jortner noted that the Berlin Congress is the first Congress to be organized fully in compliance with the Bureau's recommendations for improving the scientific quality of the IUPAC Congress. An outstanding International Advisory Board has been established for the Congress. Prof. Jortner expressed the Bureau's appreciation of the outstanding cooperation of the Gesellschaft Deutscher Chemiker in the organization of what is expected to be a major scientific event.

The Berlin Congress will build on the success of the Geneva Congress. IUPAC has been actively involved in the selection of the International Advisory Committee, which includes two Division Presidents. The focus of the Congress will be on the molecular basis of the life sciences. There was some discussion of the geographic distribution of the plenary lecturers. Prof. Jortner will discuss this subject with Prof. tom Dieck and the International Advisory Committee.

Prof. Jortner discussed the need to encourage the attendance of young scientists at the Congress. The International Chemistry Council has recommended that UNESCO contribute to a program of travel grants for attendance by young scientists from developing countries. UNESCO and the Gesellschaft Deutscher Chemiker will sign a contract for the use of UNESCO funds for this program. The GDCh and IUPAC will also contribute, for a total fund of USD 30 000. This will be sufficient to fund the participation of ~20 young scientists. The program will be announced in Chemistry International and in letters to various chemical societies, such as FLAQ and FACS. The selection of the participants in this program will be made by a committee of the GDCh. The Bureau approved IUPAC funding for this program.

It was suggested that the names of those selected be distributed to Division Presidents for selection of young scientists to attend Commission Meetings. Prof. Jortner proposed that the Bureau should discuss the entire issue of the encouragement of participation by young scientists in IUPAC activities at its next meeting.

Dr. Jost briefly reviewed the arrangements for the General Assembly. The meeting rooms and other facilities have been reserved at the Free University of Berlin. Arrangements have also been made for the President's State of the Union Address, the general reception and the reception for the Council. Hotel reservations will be made through a local agency. One hundred rooms have been reserved at the Hotel Steglitz within walking distance of the Free University.

15.2. 41ST GENERAL ASSEMBLY AND 38TH CONGRESS (BRISBANE, 2001)

Prof. Gilbert described the novel schedule proposed for the Congress and General Assembly. The Congress will be scheduled for morning and evening (19:00 - 21:00) sessions. The General Assembly will be held concurrently, beginning before the Congress and ending after the Congress ends. A schematic schedule is shown in Attachment 3.

The Bureau agreed to the suggestion of the Australian organizers to use the subtitle "World Chemistry Congress". The organizers were asked to keep the registration fee in line with those charged in Geneva and Berlin. The suggestion was made that special reduced registration be made available to attendees of the General Assembly. Before the integrated schedule is approved, a detailed study will be made to verify that the required number of Commission and Committee meetings can be scheduled in the time allotted. It was noted that the themes for the Congress are still preliminary and must be examined closely to be sure there is a unified theme for the whole Congress in light of the Bureau's recommendations.

15.3. 42ND GENERAL ASSEMBLY AND 39TH CONGRESS (2003)

The National Research Council of Canada has expressed strong interest in hosting the General Assembly and Congress in 2003. An official invitation to National Adhering Organizations to submit bids for the 2003 General Assembly and Congress will be sent out at the end of October with a reply requested for 1 March 1999. It was agreed that preliminary approval will not be given lightly at the Berlin meeting and that a change in venue thereafter will be made only if there is a significant problem with the organization of the General Assembly and Congress. The annual conference of the Canadian Society for Chemistry has been moved from April to coincide with the Congress. It was noted that the size of the General Assembly in 2003 might be smaller than those in the past and a back to back schedule for the General Assembly and Congress might be a better arrangement than the simultaneous schedule proposed for the 2001 General Assembly and Congress.


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